Thank you for bringing Pioneers in Skirts to your community! This guide is designed to ensure your event is high impact and productive. And, as always, we welcome your feedback—so, please provide your ideas in our post-screening impact survey.
In this Screening Kit, you’ll find tips and resources you will need to make your screening a success, including:
Our hope is for you to use Pioneers in Skirts as a catalyst for meaningful conversations about how bias and sexism affects us all. And, for every discussion that you host, we hope that you create a safe space where people can speak and listen with open minds.
When you first begin planning your screening, it's important to clarify your goals so that you know where to direct your planning efforts.
◊ To build awareness for the work your organization is doing.
◊ To use the film as part of a DEI or on-boarding program.
◊ To begin a dialogue about issues in your community.
◊ To build connections with others concerned about (or experiencing) the same issues.
◊ To build rapport with others in your industry.
◊ Based on my event goals, who should attend this event? What actions do I need to take to convince them to attend?
◊ Based on my event goals, who should I ask to be part of my event? As a sponsor? As a panelist? As a guest speaker?
◊ Based on my event goals, what “extras” should I add to my event in order to make it a success? Make it fun and informative? Help attendees take action on their own?
◊ Based on my event goals, how can I integrate the screening into my overall organizational goals?
◊ Based on my event goals, what can I be doing now to set myself up for success for future movie screenings?
Target your efforts to the right audience –
You most likely know who your immediate audience is, like…employees, the membership, students, constituents, etc. These are the people who you want to leave your screening event feeling like they can commit to change.
Team up with a Partner to strengthen your marketing and outreach capabilities –
Collaboration and strategic partnerships can help make your screening more impactful and fun for your audience! And, because Pioneers in Skirts covers topics that nearly everyone can relate with, there are a lot of opportunities for positioning a partnership, like...
◊ Organizations that are advocating to improve the lives of women and girls.
◊ Like-minded businesses who are willing to take a stance against biased behaviors and decisions.
◊ Associations and clubs looking for innovative ways to offer value to their membership.
Men MUST be a part of the solution. Our story makes the point that we are ALL at fault (women & men) for the cultural issues that are affecting women at work. And, with some of today’s gender rhetoric coming in the form of an attack on men, we made sure our story did not do this, and instead, our story stresses the need for men to be part of the solution.
“The evidence shows that when men are deliberately engaged in gender inclusion programs, 96% of organizations see progress — compared to only 30% of organizations where men are not engaged.” ~Harvard Business Review
You can screen Pioneers in Skirts in several ways. You can host a --
a) On-demand streaming of the film to be watched in the comfort of home.
b) In-person screening at a venue. This can be a large company space, movie theater, community area, classroom, or even a space in the library!
c) Hybrid screening of both on-demand streaming AND in-person viewing. Knowing just how complex Covid-19 work-life-blend can be, we are happy to work with you to make sure everyone has a chance to see the film.
No matter what environment you screen the film in, we hope that you can encourage people to connect with each other and hold meaningful conversations about the topic.
Venue Lighting / Seating
We advise that your audience watches the film in a dark location to better see the screen/monitor/television. If outdoors – show the film after the sun goes down.
And, sit the audience so that all seating allows for everyone to view the screen.
If you’re screening at a venue, be sure to look around the screening room and locate where the light switches are. Sometimes they can be located in different areas in the room! The last thing you'll want to be doing as the movie starts to play is run around a room looking for light switches :)
INTERNET STREAMING VIA LINK WE SEND YOU
We offer several ways for you to watch the movie via a link, so — depending on the option you have chosen — you will either,
1. stream the movie from your computer in a venue in front of a live audience, or
2. stream the movie on-demand via our secure email authentication method, or
3. in some cases, you can stream the movie from your Intranet webpage (by embedding the video)
Email Authentication Method:
NOTE: If you are streaming the movie online, we will send you the login credentials that you will need to send to your audience. (we advise that you send the credentials the day before and the morning of your event).
The information we will send you:
1. The link to watch the movie on your computer, or on our website (example: Community Movie Screener), and/or on a television with an Internet app.
2. Your unique log-in credentials.
-- Example: login email: firstname.lastname@example.org | login password: Pioneer4Change
The login area looks like this (see below image).
When you screen via a link (either on-demand or in a venue), our platform will automatically detect the Internet connection speed and will stream the best version of the film that the connection can support. The playback will adjust throughout the screening to ensure you always receive the best streaming possible, while minimizing the chance of any buffering.
Having said that, for organizations wanting to stream at full HD, our movie is encoded at 5mb/s, therefore we recommend a minimum Internet connection speed of 8mb/s to stream our film for true 1080p HD viewing without any buffering issues or quality downgrade.
The Blu-ray disc option allows you to either screen the film at a venue or securely stream it over your secure Intranet site.
DIGITAL CINEMA PACKAGE (DCP)
Our DCP option is available in special circumstances. A DCP contains a video track of our film encoded frame by frame in the robust JPEG-2000 format. This format allows each element of our film to be stored separately in a folder. Your venue must have access to a Digital Cinema Server to properly project every element of our film onto the big screen.
If you use a computer to screen the film in a venue, please be sure to suppress computer alerts and reminders. We’re guessing you don’t want them popping up during your screening!
For the Pioneers in Skirts movie to be streamed online via the Internet or a Blu-ray disc, you will need the following in order to be successful:
1. A Blu-ray player -- if using a Blu-ray disc
Note: We will ship the Blu-ray to you so that it arrives 7 days prior to your screening date. This will give you one-week to test the movie with your video and sound equipment.
2. A strong Ethernet connection -- if streaming online
3. A Computing device: A laptop/PC, tablet, a smart television
To watch the film on a TV: Most smart TVs offer a web browser in the app section of the TV. We recommend that your registered audience use the Internet / Browser app on their smart TV to watch the movie in the comfort of their home. For ease in keying the URL into the TV app, we create a unique short URL (bit.ly) and send it to the movie screening host in advance of the event.
We purposefully completed our sound design at Skywalker Sound and sound mix at Technicolor Sound so that the sounds would create a sensational experience when watching the film. (they do!) If you can, please try to utilize a high-quality sound system -- especially in larger venues.
Sound options available —
With 5.1 Surround Sound, your audience will hear a movie theater sound and feel even more like they are part of the scenes shown in the film. We chose this immersive sound option so that your audience can be enveloped in the scene and – hopefully – be moved to feel empathy for the topic. Note that not all venues can host this technology, so you must ask your venue if they can accommodate 5.1 Surround Sound.
HOW TO TEST THE FILM BEFORE YOU SCREEN
If screening at a venue or streaming the film embedded onto your own secure Intranet site, we will send you the Blu-ray disc or embedded code 7 (seven) days prior to your event so that you can make sure that everything is working properly in advance.
Positive change starts with empathy. Pioneers in Skirts is a catalyst for many people to begin their gender equity journey, and it inspires them to want to get involved with resolving the issue. That's because screening the film helps people to understand what others are going through and embrace each other’s differences.
Share your event to your online community and send out invitations.
1. Post on social media! We've provided some social post ideas that can help you amplify your message. (see below)
2. Create a Facebook event. If you do, add us as a HOST! We'll help you get the word out.
3. Create an online ticket application like Eventbrite. Send out your invitations and track RSVP’s.
Here's an example of what to say!
Join us for a movie presentation of PIONEERS IN SKIRTS at the (virtual) [event] on [date]!
REGISTER TODAY: click here [this is an active link to an actual event registration that you can see as reference]
Watch the movie trailer: https://vimeo.com/386090624
A multi-award winning social impact documentary film, Pioneers in Skirts discusses the bias and sexism that can affect pioneering ambition and the ongoing effort to achieve women’s parity in our culture.
What will you do to change it?
- Private online movie screening: @1:30 - 2:30 PM CST
- Discussion with the filmmakers: @2:45 PM CST
- Virtual breakout sessions: @3:20PM CST
4. Give your audience an idea for what the movie is about.
5. Contact the press and people who are interested in the topic --
WHEN PROMOTING A VIRTUAL SCREENING
a) To help you with what to say when you promote the film to your audience:
We all must recognize each of our roles in the worldwide effort to provide women and girls an equal chance at success.
Discover your role with a special 48-hour on-demand moving screening of the award-winning film, Pioneers in Skirts.
This social impact documentary investigates the gender-biased and sexist load that wears a woman down, hurts her potential, and makes her question her dreams, while offering actionable next steps we ALL can take today to change it.
Join us in changing these realities for women everywhere!
The movie viewing begins on [date]. Then, on [date], join us for an action-based panel discussion that will include the film's Director Ashley Maria and Producer Lea-Ann W. Berst!
To learn more, please visit www.pioneersinskirts.com.
b) Words you can use when you ask your contacts to register for the movie screening:
We're so excited for you to join us for a movie screening of Pioneers in Skirts and Panel discussion with the film's Director Ashley Maria and Producer Lea-Ann Berst afterward!
We ask that you please complete the following information and agree to the terms and conditions below. Your invitation and information to watch the film will be emailed to the email address provided below.
c) You are contractually required to communicate the terms and conditions verbiage listed in your licensing agreement. We recommend that you use your registration form and marketing efforts to emphasize this requirement by using words similar to these:
We're so excited for you to join us for a movie screening of Pioneers in Skirts and virtual-panel featuring the film's Director Ashley Maria and Producer Lea-Ann W. Berst afterward! We ask that you please complete the following information and agree to the terms and conditions below. Your invitation and credentials to watch the film will be emailed to the email address you provide.
d) We recommend that you communicate WHEN you will be sending the movie link. You can send the link at any time -- but based on our experience, you may want to commit to sending registrants the link and login details the day of the event. (In the past, when others have sent the link in advance, registrants tried to login early and became frustrated when the link did not work.)
Here is an example of what you can say when you inform your registrants:
YOU WILL RECEIVE YOUR MOVIE LOGIN CREDENTIALS WITH VIEWING INSTRUCTIONS VIA EMAIL THE DAY PRIOR TO THE PIONEERS IN SKIRTS ON-DEMAND MOVIE SCREENING FROM [DATE RANGE].
PLEASE CHECK YOUR SPAM FOLDER IF YOU DON'T SEE OUR EMAIL IN YOUR INBOX.
On the morning of your virtual event: Send the movie credentials to your audience. Remind them when the movie will go LIVE and when it will no longer be available. We like this example below because of the full explanation of what to expect and the reminder of the terms and conditions.
Login Info (Credentials) Email Example:
Please note that it is a violation of the license agreement to publicly post any of the film online. If in doubt, we're happy to hop on a call to talk about your ideas and make sure you are not in violation of the licensing agreement.
Some great tips for looking your best at your virtual event --
For a more detailed presentation with tips for looking your best online, click over to watch Ashley Maria's video she made for the Business and Professional Women's organization: https://bit.ly/2A9JERB.
We've been asked to provide images to show up on the screen at online and in-person events. Scroll down to the bottom of the page to see a couple of options that we've created just for this purpose!
The film has a special ending. Please tell your audience (in advance) to stick around to experience the funny surprise ending!
If you are hosting an in-person screening, please keep the lights off in the room until the movie has completed its credits crawl.
What's going to happen at the end of the film? When the credits begin to roll, the audience sees character updates. At the very end of the film your audience will see Ashley symbolically making a choice that shows she is determined to persevere.
We encourage you to convene even an informal conversation about the film for at least 20 minutes after the screening. Since the film raises emotional topics, it’s important to give audience members a chance to process and express their reactions, but most importantly, channel that energy into productive next steps to create the change we wish to see.
We have experienced, after they view the film, that people typically have a lot of questions, too. So, we've put together a few ideas to help you answer their questions and host a productive and impactful conversation.
IF YOU BRING THE FILMMAKERS TO YOUR EVENT
You may want to consider inviting the filmmakers to be part of the post-screening discussion. After years of research and traveling the country to capture stories and find strategies for overcoming barriers, the filmmakers offer:
Question ideas you can ask the filmmakers:
HOSTING A MEANINGFUL DISCUSSION WITH YOUR AUDIENCE
You will want to begin your discussion promptly after the film ends to minimize loss of momentum. This means that you will want to plan to return to the stage quickly or start your virtual discussion on time.
Before you begin a virtual discussion, chat about something for a few minutes as people start to join the online meeting. You can say something like, "as we wait for everyone to join us today, I'd like to tell you a story about how I learned about this film..."
Start the discussion by acknowledging that the film is powerful and evokes various responses in you (perhaps it reminded you of a certain interaction or an experience your spouse has shared).
Question ideas for sparking meaningful conversations:
If you don't have the filmmakers in attendance, here are some question ideas to help you spark meaningful conversations:
A guide for parents wanting to have meaningful conversations with each other and with their children.
(feel free to share this document with your audience)
POLL YOUR AUDIENCE
Polling can be an effective tool for understanding the impact your event is making and to steer the conversation into an engaging and interactive one.
So, consider polling your audience before they see the film, and then -- as they are "in the moment" just after they finish watching, use polling to lead the conversation of your post-screening conversation/panel.
A sampling of polling questions to get you started --
1. Sponsors can help get a woman past the biased walls being put up in front of her. After watching the film, which comment below best fits how you feel?
- I want to be a Sponsor.
- I am proud to be a Sponsor.
- I need a Sponsor.
- I think my career trajectory is doing just fine.
2. Do you think women, in general, need to be more confident in order to get ahead in their careers? (this would be an interesting question to ask before and after the movie screening)
3. Stereotype Threat is when you unconsciously fear that you will fulfill a negative stereotype about your group (i.e. gender, race, etc.). After watching the film...
- I’ve felt this way in the past, but now I can define it and try to make sure it won’t affect me in the future.
- I’ve heard of it, but it does not apply to me.
- I don’t have an opinion.
We are sure your event will be great -- but let us know how it went!
You can email us, talk to us on the phone, or provide your feedback in our post-screening impact survey.
We ask that you please share our impact survey with your registrants. We are always striving to do better and value honest feedback.
Because it can sometimes be tough to convince people to take a survey, we've come up with some ideas for getting people to answer our survey questions:
Hi [First name],
As part of our participation in the Pioneers in Skirts movie screening, [name of organization] is asking you to complete a brief online Movie Impact Survey. This survey is part of the filmmakers’ efforts to continuously improve movie screenings and impact efforts.
Pioneers in Skirts Impact Survey: https://www.surveymonkey.com/r/RYHZBBP
The survey will take about 6 minutes to complete! Your individual responses will be kept confidential and anonymous. There will be no way to link responses with email addresses or other individual information.
Your input and efforts will contribute to improving post-screening conversations and messaging that encourages people to take action. In exchange for completing the survey, you’ll find a surprise 10% discount code at the end!
Thank you in advance for your participation in this important effort.
TWITTER: It is essential for us ALL to #BEanAlly to women & girls if #genderequity is to be achieved. That is why I am joining the @PioneersnSkirts conversation @myorganization! link to your event #BEanAlly #BEaPioneer
We’re fighting for a #GenderEqualWorld – what does that look like? I’m joining the conversation at @myorganization on date! link to your event #BEtheChange #BEaPioneer
It’s time to take action. We will never achieve progress without all of us joining forces to overcome #bias and #sexism. link to your event #BEanAlly #BEaPioneer
I am excited to hear from @AshleyMaria, @LWoodwardBerst and @myorganization talk about how we can, together, move the needle for #womeninengineering. link to your event #EquityInEngineering (substitute your industry or profession)
Instagram: This is a critical moment. We must advance progress towards #GenderEquity in the Engineering field. Together we are stronger. I’m joining @PioneersinSkirts and @myorganization to start making lasting, sustainable change. link to your event I’m a #PioneerForChange
Here are a couple of image options for you to put up on the screen as you wait for registrants to arrive!
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